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Administrative Coordinator II

Duties: 

  • Assist Regulatory Oversight team with regulatory filings (e.g. printing reports, acquiring signatures with executives, preparing documents for mailings, other administrative tasks)
  • Serve as point of contact for all vendor-related purchase requisitions/purchase orders and vendor inquiries regarding payment status and proper PO process and invoice submissions
  • Financial administration including but not limited to managing state regulatory invoices, submitting payment requests, and engaging with AP teams on status of payment requests or any issues that may arise
  • Ensure email distribution lists, organization charts, and other administrative systems are maintained and current
  • Gatekeeper for all FBP documentation (e.g. state correspondence, contracts, policy and procedure documents, etc.) and help organize physical and electronic document repository
  • Triage consumer issues and complaints promptly and maintain log of tasks and resolutions
  • Act as a strong liaison to other cross-functional partners in Legal, Finance, and Risk
  • Manage maintenance and content for Payments Compliance internal Wiki to ensure all information is current
  • Adhoc projects as-needed

Skills:

  • 3-5 years of experience in Financial, Tech, and/or Legal industries
  • Incredibly organized and detail-oriented
  • Great planning and prioritization skills
  • Tech-savvy and able to learn quickly
  • Excellent oral and written communication skills 
  • Comfortable with giving and receiving feedback
  • Thrives in a fast-paced atmosphere
  • Proactive and self-directed with an ability to take direction
  • Passionate about Facebook
  • Must be flexible and able to quickly react to last minute changes
  • Ability to effectively interact and build relationships with all levels of the organization

Education:

BA/BS required

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