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Procurement Specialist

We are seeking an organized, motivated Procurement Specialist that will work closely with key business, finance and technical partners to manage procurement and payment processes for international connectivity vendors. This position will report into the Express Wi-Fi program manager and will work closely with Express Wi-Fi cross-functional team leads.

 

Responsibilities:

Specific project work and source-to-pay activities may vary, but will include tracking purchase requisitions/orders (PRs/POs), validating credits and verifying payment/invoice details for international connectivity vendors. Responsibilities may include:

  • Perform purchasing and related functions for the Internet.org Express Wi-Fi team
  • Manage the team’s progress in the following areas: purchase requisitioning process, invoice approval process, credit & spend tracking for each vendor, and issue escalation/resolution
  • Perform supplier management to resolve issues and foster strong supplier relationships
  • Maintain a very high level of attention to detail, particularly with regard to currency, entity and tax details
  • Communicate/coordinate with Accounts Payable, Purchasing, Procurement, Finance and Tax teams to resolve issues or delays
  • Perform root cause analysis on Procurement and AP delays or issues.
  • Work very closely with partner relationship manager(s) to facilitate external status updates and communications about POs, invoices and payments
  • Supervise transition
  • Maintain project or task status in project management tool & contract repository as needed
  • Consistently demonstrate a high level of professionalism in behavior and performance
  • Plan, prioritize, and complete tasks in a timely manner
  • Provide training and/or assistance to end users on procurement tools and best practices
  • Prepare or help prepare key documents, contracts, statements of work and related procurement documents following guidelines
  • Analyze spend and other data, monitor purchasing activity, manage benchmarking and reporting
  • Support the preparation and facilitation of quarterly business reviews
  • Review POs created by end users for assigned categories.
  • Support special projects as needed.

Required Skills/Qualifications:

  • Bachelor degree (B.S. or B.A.) from an accredited college or university required, ideally in business, supply chain, procurement, finance or management (or a related discipline)
  • Three to five years’ experience in international purchasing, procurement or sourcing required
  • 3 + years of experience working with Technology vendors and contracts—Software, Professional Services, and Hardware
  • 5 + years of experience related to procurement, sourcing, or contracting, including working with internal ERP systems.  Experience working with Oracle highly preferred
  • Ability to prioritize and use available tools to be highly productive and manage high volumes in accordance with cross-functional team business priorities
  • Extremely detail-oriented, organized, and independent
  • Ability to flourish in an environment of fast growth and ambiguity 
  • Excellent analytical skills, problem-solving skills, and written and verbal communication
  • Able to prioritize and use available tools to be highly productive and manage high volumes 
  • Ability to interact with employees at all levels, develop cooperative working partnerships and contribute to teams 
  • Proficient in Excel, PowerPoint and MS Word
  • Be a highly motivated, enthusiastic, smart, detail oriented and reliable individual

 

  • Bachelor degree (B.S. or B.A.) from an accredited college or university required, ideally in business, supply chain, procurement, finance or management (or a related discipline)
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